Campus Employers play a pivotal role in creating an inclusive, student-oriented, learning-focused and career-ready community. Research on student employment shows that students who work have higher academic success rates, deeper connections to the campus community, and higher persistence rates. In this way, supervisors are retention agents as they develop and support student employees.
Supervisor Guide & Student Employee Handbook
You’ll find important information for all components of the student employment experience, including pay scale information, responsibilities of both the employee and supervisor, and more. The Supervisor Guide gives in-depth, step-by-step instructions for each phase of the student employee lifecycle. For quick access to key resources from this guide, please see the Campus Employer Toolkit below.
Campus Employer Toolkit
We’re here to support you. See below for information on how to recruit, hire, and develop your student employees.
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Recruit
Recruiting student employees includes writing job descriptions, posting positions to PCO (our internship & job database), and interviewing applicants. The resources below will help you in the recruiting process.
● Write Job Descriptions
● Review Sample Job Descriptions
● Posting Template (word doc)
● Recommended Pay Scale
● Post Positions to PCO
● Advertise Your Positions in Campus Newsletters
● Sample Interview Questions
● Sample Interview Rubric -
Hire
The Hiring Checklist guides you through the hiring process. If you are completing this process for the first time, check with your division’s business officer as there may be a process in place for this checklist.
There are several funding sources for student employees (department, work-study, external funding, and stipends). As you hire your student employee, it’s important to be aware of these funding sources and the rules and regulations associated. Please visit our Student Employment Guidelines, which acts as a central tool, as a first step.
Financial Aid & Work-Study Awards
● Work Study Policy Guide
● Undergraduates: Work-Study Information
● Graduates/Law Students: Work-Study Information
● Email: workstudy@du.eduHuman Resources & Inclusive Community (HRIC)
● HR Knowledge Base
● Time Cards (required for all positions except GXAs): PioneerTime
● HR Partners (available to all DU employees) Email: AskHRPartners@du.edu
● Time Card & General Questions Email: sharedservices@du.eduInternational Student & Scholar Services
● Employment information for F-1 and J-1 students
● Email: isss@du.eduOffice of Graduate Education
● Graduate Assistantships (GXAs) -
Develop
We recommend using the following resources with your student employees:
● Supervisory Relationship Questionnaire
● SMARTIE Goal Setting
● Career Skills & GROW® Questions for Weekly and Annual Conversations
● Tangible Tips for Identity Conscious Supervision
● Performance Evaluation through SkillSurvey for Career Readiness. Delivered fall and spring quarters. Contact HR Partner, Kirsten Crissman at kirsten.crissman@du.edu, to join the program.We encourage supervisors to take advantage of the Achieve Series: Supervisor Track. If you’d like career skills training for your student employees, check out the Achieve Series: Student Employee Track or our on-demand Training Menu.
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Off-Campus Employers
Financial Aid manages our Community Service Work-Study Program. If you are a nonprofit or government agency within 30 miles of DU that improves the quality of life for community residents, particularly low-income residents, you may be eligible to become part of the community service work-study program!
This program allows students to utilize their work-study (part of their financial aid offer) to earn money to help finance their education through part-time employment. Partnerships between the University of Denver and community-service agencies are mutually beneficial to students and organizations, as students engage in meaningful service designed to meet community needs, and agencies share the responsibility of compensation with the federal government.
An organization that employs a student with work-study is expected to cover only 30% of the student’s wages. Check out how to Become a Community Service Work-Study Employer.
Student Employment Calendar
Important dates and deadlines related to international students and students eligible for federal work-study.
Supervisor Training
We offer development opportunities and support tools for supervisors, covering topics on recruiting and hiring, on-boarding and training, coaching, feedback, conflict, recognition, and off-boarding. All topics are presented in consideration of diversity, equity, and inclusion.
Remote Support for Supervisors
You may have student employees working remotely. Check out these ideas for creating remote assignments. Below are additional resources that can be of assistance with remote work.
Communication & Technology
Microsoft Teams | Zoom | Google Hangout or Chats | Miro Virtual Whiteboard
