Navigate the Student Employment Job Fair

Tip Sheet for Campus Employers

Before the Fair

Update Job Postings

  • Be sure the open jobs you’re promoting are up to date in PCO.

Gather Department Swag

  • Bring goodies, interactive activities, or other items to the fair. Feel free to decorate your table and giveaway swag to entice nervous students to chat with you.

Advertise Participation

  • Tell everyone you are participating in the fair by posting about it in newsletters, on social media, or via other venues.
  • We’re happy to amplify your marketing if you tag us on Instagram @ducareerservices.
  • Don’t do extra work- we can share marketing materials if you would like to use ours.

Recognize the Details

  • There is no dress code and no resume requirement at the event. This may be their first job fair or job so we try to make it less intimidating.
  • QR codes are provided for each department so students can access open jobs quickly.
  • Current student employees will guide candidates through the event and introduce them to relevant employers. The initial “hello” to strangers can be scary so this service greatly reduces discomfort.

At the Fair

Know the Audience

  • Work-Study Funded: Students with demonstrated financial need, which allows them to earn money to help pay educational expenses. Campus employers open work-study positions with federally sourced funding, rather than department sourced funding, to hire these students.
  • International Students: Federal regulations for F-1 and J-1 international students limit employment in the U.S. such as the kind of employment. These limits make on-campus employment one of the only options for F-1 and J-1 international students. F-1 and J-1 international students are not eligible for federal work-study funding.
  • Students with Multiple Identities: Our student population represents many intersecting identities including race, ethnicity, gender, sex, socioeconomic status, sexual orientation, disabilities, national origin, age, and religious beliefs.

Interact with Student Candidates

  • You will receive inquiries from students who are eligible for work-study and some who are not eligible for work-study.
  • Provide the most positive candidate experience possible by:
    • Welcoming students to the table and expressing enthusiasm for their visit.
    • Speaking to all students regardless of work-study status.
    • Sharing information about the department, position, career skills the student will develop, work-study requirement (if applicable), and how to apply.
    • Framing questions about work-study eligibility in financial aid terms rather than asking about students’ citizenship status.
    • Referring students to Financial Aid if they are unsure about work-study eligibility and to International Student & Scholar Services if they have questions about work authorization. Representatives will be in attendance at the fair.

Share Job Postings

  • Do not hire students on the spot. It’s a good development opportunity for students to experience a recruiting process and it’s more equitable!
  • Show students the QR codes found at each table to view open positions.
  • Each table will have a student sign-in sheet. As students express interest in your department’s open jobs, have them write down their name and email so you can follow-up with them after the fair.

Stay the Entire Event

  • Plan to be in attendance for the entire 2.5-hour block or bring a colleague and split the time.
  • Students will be coming and going throughout that time.

Take a Break

  • You’re doing a lot of work (so much talking!) so feel free to take a break when you need it. We’ll have a beverages and treats for you to enjoy as well as a quiet spaces throughout the building.

After the Fair


  • Use your student sign-up sheet to email students, thanking them for their interest and linking your open positions for them to apply.
  • Let them know if they have any questions they can contact you.

Include Resources

  • We have so many resources on our website! Include our resources in your follow-up email to set them up for success in their applications.
  • There is a resume requirement to apply for open positions on PCO. These resources can help students navigate this process.

Complete the Post-Event Survey

  • Of course we have a post-event survey! We’ll email it to you after the event. Be sure to complete because it helps us to our best work for you.