Hiring Student Employees
So you want to hire a student employee? Great! You’ll need to navigate some institutional systems, but we’ve got you. Check out the steps below to learn how to post a job and hire a student.
Create Your PCO Account | Video Instructions
- Navigate to the employer portal for PCO (https://du.12twenty.com/hire) and select “sign up for an account” at the bottom left corner of the screen.
- Enter your contact information, including:
- Name, password (follow password requirements), address, country, city, postal code, your job title, phone number.
- Employer
- Use the following naming convention: “University of Denver – DU – name of your department/division.”
- Example: “University of Denver – DU – Accounting Department.”
- Department names will auto-populate, so if your department appears, please select the auto-populated department name rather than making a new one!
- Select “create account“. You will be emailed a verification code. Check both your primary inbox and your spam folder. Enter this code. Login into your account. Save the employer portal URL and your password.
Post Positions | Video Instructions
- After logging into the employer portal of PCO, click “Post a Job” on the homepage of PCO.
- Fill out each section of the Job Posting Template, then copy and paste the content into the relevant sections of the job posting page. Use the Pay Rates information to set the pay.
- For support in creating an inclusive job posting and/or job description, please reach out to Kristin Deal, Assistant Vice Chancellor, kristin.deal@du.edu or inclusion@du.edu.
- To reach more applicants across campus, check out our Newsletter List!
Duplicate Job Post | Video Instructions
Please do not reuse old job posts to collect new applicants in a new school year. Instead duplicate the post to save you time. It also helps clean up your post and starts your applicant pool back at zero.
- After logging into employer portal of PCO, find and click on the old, closed job posting.
- In the upper right corner, select the three dots shown. Select “Duplicate”.
- From there, select “Edit” and update the job posting to reflect any changes to the job.
- Submit for approval.
Review Applicants | Video Instructions
- Log into the employer portal of PCO and find your job posting by selecting “Job Board” on the left side of the screen.
- Type the Job Title in the search box to quickly locate your job and select job.
- Select “Applicants” (listed next to Job Posting in the middle of the screen).
- Review one resume at a time by selecting “Resume” under the Application column or review all resumes by downloading the Application Package.
- Select the three dots toward the right side of the page, located next to results.
- Select “Download All Application Packages“. In the “Share this Packet” field, enter all email addresses you’d like to share the applications with (example: hiring committee or small group).
- For positions that work-study funded only, review work-study eligibility in the Work-Study Offered column.
- Reach out to student candidates via email to schedule interviews.
Hire Students | Video Instructions
Once candidates have been interviewed and a final candidate is selected, offer the job to the candidate in writing (email is sufficient).
Submit Background Check in HireRight
- All new hires, included student new hires, must pass a background check before they can be hired. To request a background check we recommend utilizing the following resources:
- The student will receive an email instructing them to begin the background check, and you check the status at any time through your HireRight account.
Important note for current/returning students: A background check is not required for students who are currently employed by DU, or whose employment separation has been less than thirty (30) days.
Complete Hire in MyDU
- This step may be completed by your business officer! Please check with them before submitting the hire form on your own.
- Once background check is cleared, complete Hire in MyDU.
- For non-work study funded student employees follow the Hiring Non-Benefited Staff steps.
- Login into MyDU and select “Administrative Resources and Processes” on the left side of the screen.
- Select “Hiring: Non-Benefited” then “Non-Benefited Staff Hire”.
- For work-study funded student employees, follow the same steps and select “work award hire” under “Hiring: Non-Benefited”.
- Once submitted, it will require approval from your Budget Officer and Financial Aid. Both the supervisor and student will receive an email when the hiring request has been approved.
- For non-work study funded student employees follow the Hiring Non-Benefited Staff steps.
- I-9, W-4, and Confidentiality Agreement: Within three days of the student’s first day of work, they must complete an I-9. Please note students will only be able to access their W-4 after their official start date. Once hired, the student may complete the Confidentiality Agreement through the Employee tab on MyDU, where they can also set up direct deposit and enroll in electronic W-2s.
- Training (found in Canvas) to include in the on-boarding process:
- New Student Employee Orientation
- Developed by the Office of Student Employment and provided through Canvas.
- Enrollment in this course is automatic when student employees are hired.
- If student employees do not receive this training in Canvas within their first week of hire, please reach out to stuemp@du.edu.
- FERPA and Active Shooter Preparedness
- Enrollment in this course is automatic when student employees are hired.
- If student employees do not receive this training in Canvas within their first week of hire, please reach out to joey.ferucci@du.edu.
- New Student Employee Orientation
There are a few student populations and types of employment that have specific rules. Consult the information below to learn more.
● Work Study Policy Guide
● Undergraduates: Work-Study Information
● Graduates/Law Students: Work-Study Information
● Email: workstudy@du.edu
Financial Aid manages our Community Service Work-Study Program. If you are a nonprofit or government agency within 30 miles of DU that improves the quality of life for community residents, particularly low-income residents, you may be eligible to become part of the community service work-study program!
This program allows students to utilize their work-study (part of their financial aid offer) to earn money to help finance their education through part-time employment. Partnerships between the University of Denver and community-service agencies are mutually beneficial to students and organizations, as students engage in meaningful service designed to meet community needs, and agencies share the responsibility of compensation with the federal government.
An organization that employs a student with work-study is expected to cover only 30% of the student’s wages. Check out how to Become a Community Service Work-Study Employer.
