How to Write a Follow-Up E-mail After You’ve Submitted an Application

Have you applied to an internship or job and haven’t heard anything back? A significant amount of companies do not keep applicants updated on the status of their application – whether it be because the applicant isn’t qualified or because the company is waiting to get a substantial amount of applications before moving forward. While not hearing anything back from an employer can be nerve racking, you can always send an e-mail to employers to politely request an update. Sending an e-mail is the quickest way to get a response from an employer. Below are some guidelines to follow as you draft your e-mail:

Send it after two weeks:
If it’s been two weeks since you’ve submitted an application for a position, it’s a good idea to e-mail the employer to get an update of the status of your application. Ensure you don’t send it before two weeks to allow the employer time to review your application. Depending on the number of applicants, it can take some time for the employer to review all applications.

Clear subject line:
To make your e-mail simple and easy to identify, include the name of the position you’re applying for and your name. The employer will be able to see what your e-mail is about immediately.

Polite and professional:
Be courteous; begin the e-mail with the employer’s name if you have it. Thank the employer for taking the time to review your application materials.

Keep it simple and short:
The employer is likely very busy; keep it short and simple so they can quickly understand what you’re reaching out about.

Focus on your qualifications:
Briefly, remind the employer of some of your skills and experiences that qualify you for the position and show your enthusiasm for the position.

Include your materials:
In your e-mail, ensure you include your application materials (resume, cover letter, professional references, etc.) so the employer can easily access and review it. Be sure to share in the body of your e-mail that you attached the documents.

Review and edit:
Ensure you review and edit any errors in your e-mail. This e-mail might be their first-impression of you, so you’ll want to ensure you’ve thoroughly reviewed and removed any errors.

If you need more assistance crafting your e-mail to employers, schedule an appointment with a Career Advisor via Pioneer Careers!

By Ashton Butler
Ashton Butler Career Advisor Ashton Butler